Jobs

Job Opportunities

Aperture is a not-for-profit foundation, connecting the photo community and its audiences with the most inspiring work, with the sharpest ideas, and with each other—in print, in person, and online.

Created in 1952 by photographers and writers as “common ground for the advancement of photography,” Aperture today is a multiplatform publisher and center for the photo community. From our base in New York, we produce, publish, and present a program of photography projects, locally and internationally. The Foundation offers public programs including lectures, workshops, panel discussions, and conferences that contribute to and expand the dialogue on photography’s role in our society as well as outreach education for children and teens building visual literacy and aimed to engage diverse new audiences.

Sales Associate

Position Description

Aperture is seeking a full-time Sales Associate, reporting to the Operations Director.

Key Responsibilities

  • Sales and customer service
  • Implement and manage bookstore sales and promotional strategies to meet sales goals
  • Assist sales department in the sale of books and limited edition products
  • Assist in sales and marketing initiatives related to special sales of Aperture books and prints.
  • Build and maintain relationships with clients and collectors, including prospecting and cold calling
  • Investigate new opportunities for non-Aperture products to sell in person and on line
  • Help plan and manage book signings and promotional events in conjunction with the Publicity & Events Manager and other Aperture staff
  • Handle all customer service-related inquiries via telephone and e-mail courteously and expeditiously
  • Enter all bookstore and web sales invoices into Acumen accounting system
  • Help prepare and attend art and book fairs on occasion, as needed
  • Attend sales department and other Aperture staff meetings as required
    Bookstore operations and gallery
  • Manage daily bookstore operations, including oversight of the facilities
  • Create and maintain appropriate bookstore and gallery image. Maintain a high level of visual merchandising and housekeeping standards
  • Manage store assets and inventory, including consignment items on the Aperture website
  • Manage the maintenance of bookstore accounting records and processes
  • Monitor daily bookstore sales and manage cash
  • Manage the Reception Desk and associated staffing requirements. Duties include telephone switchboard, routing of courier deliveries, greeting of visitors, and other related assignments. Train and supervise work scholars in reception duties and bookstore functions.
  • Perform other related duties as required or assigned

 
Candidate Qualifications

  • Experience in and enthusiasm for all aspects of the sales process
  • Enthusiasm for and knowledge about contemporary photography, including books
  • Good knowledge of retail operating principles, practices and procedures, including cashiering, accounting, inventory control and maintenance, publicity and promotions, retailing, staff supervision, shipping and receiving, and oversight of facilities
  • Ability to work effectively with other staff members, as well as the diverse groups of the arts community
  • Ability to assimilate product information quickly
  • Ability to perform consistently under the pressure of deadlines and other administrative demands
  • Excellent written and oral communication skills

 
To Apply

Please send a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position, your current/most recent salary, and how you heard about this opportunity, to newhiresales@aperture.org. Please use the following conventions:

  • Subject line: Sales Associate
  • Cover Letter: yourfirstname_yourlastname_coverletter.pdf
  • Resume: yourfirstname_yourlastname_resume.pdf

Applications will be reviewed on a rolling basis. NO CALLS, PLEASE
Aperture is an Equal Opportunity Employer

 

Accounts Payable Associate

Position Description

Aperture is seeking a full-time Accounts Payable Associate to handle all duties related to accounts payable function, as well as provide support on payroll and employee benefits. The position will report to the Accounting Manager.

Key Responsibilities

  • Update and maintain vendor information in Acumen Books accounting system
  • Work with the Accounting Manager to manage and schedule the bill payment process, maintain control over cash requirements, and ensure timely payment of bills in accordance with pre-determined terms
  • Sort and distribute invoices to appropriate departments for payment authorization
  • Review purchase orders and match them with invoices
  • Enter vendor invoices and cut checks from Acumen Books accounting system
  • Reconcile vendor invoices and accounts
  • Review open payable reports for current and open Items
  • Track outstanding invoices
  • Perform G/L coding, batching, editing procedures
  • Communicate and resolve discrepancies with vendors
  • Interact with other departments and colleagues regarding invoices and vendor issues
  • Process and distribute departmental activity report
  • Distribute American Express credit card report to card holders and enter into Acumen.
  • Process annual 1099’s
  • Prepare account distribution for monthly or periodic payments of health insurance, disability insurance, life insurance, workmen’s compensation, and utility vendors.
  • Provide support to Accounting Manager on payroll and employee benefits.
  • Other duties as assigned.

 
Candidate Qualifications

  • Minimum of B.S. degree in Accounting
  • Minimum of three years of related work experience
  • Strong organizational skills with attention to detail
  • Excellent interpersonal, written, and verbal communication skills
  • Ability to multi-task under deadline
  • Working knowledge of Microsoft Office applications, with exceptionally strong Excel and Word skills. Knowledge of AcumenBook software a plus
  • Accounting experience in the book publishing or nonprofit industry a plus
  • Appreciation of photography and the arts a plus

 
To Apply

Please send a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position, your current/most recent salary, and how you heard about this opportunity, to newhireaccounting@aperture.org. Please use the following conventions:

  • Subject line: Accounts Payable Associate
  • Cover Letter: yourfirstname_yourlastname_coverletter.pdf
  • Resume: yourfirstname_yourlastname_resume.pdf

Applications will be reviewed on a rolling basis. NO CALLS, PLEASE
Aperture is an Equal Opportunity Employer

 

Production Manager

Position Description

Aperture seeks a Production Manager to oversee the production of Aperture’s books and quarterly magazine, ensuring that, across the range of Aperture’s list, we are achieving the most competitive pricing possible, the quality desired, with delivery to schedule.  The Production Manager will work closely with and report to the Executive Managing Editor.

Key Responsibilities

  • Supervise a small in-house production team comprised of the Production Coordinator and Production intern, as well as all relevant outside suppliers
  • Cultivate good working relationships with all suppliers
  • Establish and update pool of print, repro and other suppliers for books, Aperture magazine, promotional materials, and limited editions.
  • Lead negotiations with printers with respect to print partnerships; best possible trade pricing (including consolidating print purchasing where relevant); and best possible pricing for Aperture’s more specialist books
  • Prepare annual production budget for books and limited editions. Review annual production budget for Aperture magazine
  • Review all production invoices and alert CFO to any potential cash flow issues
  • Maintain awareness of current exchange rates and their impact on production budgets
  • Investigate new technologies and cost-saving measures
  • Prepare, or supervise preparation of, cost reports for books and Aperture magazine
  • In coordination with Director of Sales and Foreign Rights, request estimates for, and supervise production and delivery of, foreign co-editions and selected reprints
  • In coordination with relevant editors, Exhibitions Manager and Sales & Marketing Director, request estimates, establish schedules, and oversee production of Limited Editions

Candidate Qualifications

  • 3-4 years photography publishing production experience, including negotiating contracts and supervising press work
  • Excellent verbal and written communication skills
  • Strong organizational and project management skills, with ability to work under tight deadlines and managing multiple projects simultaneously with little supervision
  • Strong grasp on issues of contemporary photography and/or the arts a plus.

To Apply

Please send a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position, your current/most recent salary, and how you heard about this opportunity, to newhireproduction@aperture.org. Please use the following conventions:

  • Subject line: Production Manager
  • Cover Letter: yourfirstname_yourlastname_coverletter.pdf
  • Resume: yourfirstname_yourlastname_resume.pdf

Applications will be reviewed on a rolling basis. NO CALLS, PLEASE
Aperture is an Equal Opportunity Employer

Assistant to the Managing Editor

Aperture Foundation seeks an Assistant to support the Managing Editor in administrative, sales, and editorial activities.

Administrative and sales tasks

  • Assist the Managing Editor in management, organization, and administrative duties of the book program
  • Coordinate sign-off and routing of book related material, press releases, information sheets, dummies, sales presentations, and catalogue copy for distributors
  • Maintain and update individual book binders in collaboration with the Managing Editor and editorial interns
  • Maintain payment schedules, complimentary copies, and job cost allocation for book program
  • Review unsolicited book proposals and follow up with submitters, including participation on the Aperture Portfolio Prize
  • Work in collaboration with the intern coordinator, Managing Editor, and Editor(s) to interview and train an editorial intern every intern session
  • Oversee permission requests in collaboration with Library and Archive Interns.
  • Assist in the filing of copyright registration forms with Library of Congress for each book and each issue of the magazine
  • Assist with responding to and maintaining permission inbox email as well as editorial inbox

 

Editorial tasks

  • Project manage and edit titles assigned by the Managing Editor (buy-ins, monographs, and/or co-editions), working in close collaboration with Managing Editor, in-house staff, and freelancers
  • Draft contracts for Managing Editor’s review
  • Maintain correspondence and communication with institutional partners, designers, authors, and others involved in book projects
  • Hire and supervise freelancers for project-specific tasks including copy editors, proofreaders, translators, indexers, etc.
  • Run budget forms (publishing summaries) in collaboration with the Managing Editor, and monitor distribution and updating budget documents throughout each project

 

QUALIFICATIONS

      • Bachelor’s Degree
      • 1-2 years text editing experience
      • Demonstrated proofreading experience
      • Detail oriented, with an ability to multitask and remain well organized under deadline pressure
      • Demonstrated interest and experience in an arts organization or publisher
      • Excellent written and oral communication skills
      • Knowledge of photography preferred
      • Ability to work in team environment, with all levels of staff

 

TO APPLY

Please send a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position, your current/most recent salary, and how you heard about this opportunity, to newhire-editorial@aperture.org, using the following conventions:

Subject line:  Assistant to Managing Editor

Cover Letter: yourfirstname_yourlastname_coverletter.doc

Resume: yourfirstname_yourlastname_resume.doc

Applications will be reviewed on a rolling basis.  NO CALLS, PLEASE